Concerns and Issues Relating to the City and County Rfp

Concerns and Issues Relating to the City and County RFP

The City and County have issued a Request for Proposal seeking programs providing occupational skills, and/or entrepreneurial employment training over the span of six months. Our team was formed to research and analyze this Request for Proposal to find key issues and concerns that our company may have before a proposal in response to the Request for Proposal is drafted.

This project presents a great opportunity for our company since the City and County are providing funds for training occupational skills. If we participate in this project, we will be reimbursed for the fees incurred by training these participants. In essence, we will have the opportunity of training future employees of our company without any cost to ourselves. Upon thoroughly analyzing the Request for Proposal, we feel that while there is great opportunity being presented, our team expects challenges in ensuring that taking on this project will have no affect on our day-to-day operations, recruiting qualified candidates, and placing 60% of the participants upon completion of the program.

Before taking on a project of this magnitude, we must first analyze our current staffing situation in order to ensure that our current staff will be able to handle the training, evaluating, and record keeping of the participants. It is imperative that our day-to-day operations are not affected.

Upon analyzing the schedules of our managers, it would be best for the company to hire instructional staff to handle the training of the participants so that our managers do not become overworked by handling the training themselves. Having staff to specifically handle the training duties will help the participants learn better since the lessons will be more consistent than if we had all of our existing staff members train them on a rotating basis. This will also allow our existing staff to continue to complete their job duties and there will be no loss of productivity.

The managers will submit monthly reports on the progress of individual participants and the costs associated with the program services. The managers will also write final evaluation reports for each participant after the participants have completed the training. These final evaluations will be valuable tools for us in the future when we decide if we want to hire candidates on a full-time, permanent basis. Our human resources department will need to keep records in compliance with City and County regulations for the participants in addition to details about training, the evaluations, and all employee documentation.

In order to keep the same level of productivity and to minimize work disruption during the implementation of the project, our team has come up with a Work Breakdown Structure (WBS). The WBS is arranged in a hierarchical structure and further explains what every individual is responsible for (see appendix A). Furthermore, the RFP stated that

...